WHEREAS, since 2020, Republican Party of Texas Rule No. 32(a) has allowed the SREC to specify a standard format and method of submission for the Delegate and Alternate lists, resolutions, and other records; and

WHEREAS, accurately processing the large volume of data collected from all the Texas conventions – 2,090 resolutions were received, entered, processed, formatted, and sorted from County and Senatorial Conventions in 2024 – is a monumental task which must be completed by volunteers before State Convention Committees convene; and

WHEREAS, the entry of documents that are not entirely in digital format with selectable text is needlessly time-consuming for staff and volunteers, creates great potential for errors and omissions, and delays both convention planning and the work of the State Convention Committees; and

WHEREAS, implementing a uniform digital format would greatly facilitate and expedite the many days of work required of the limited number of qualified and willing volunteers of the Republican Party of Texas and the State Convention Committees; now

THEREFORE, BE IT RESOLVED that pursuant to RPT Rule No. 32(a), the SREC authorizes the SREC Special Committee on Convention Planning and RPT staff to specify a standard format and method of submission for all reports and exhibits originating from the 2026 County and Senatorial District conventions; and

BE IT FURTHER RESOLVED that the SREC requests that RPT staff work with the County and Senatorial District Temporary and Permanent Convention Chairs to require them to submit their reports using the specified format within the required deadlines; and

BE IT FURTHER RESOLVED that the SREC commits to work with RPT staff to help educate County and Senatorial District Convention Chairs about the specified formats, and to offer to assist the Convention Chairs with compliance, if necessary; and

BE IT FURTHER RESOLVED that documents explaining the resulting approved formats and methods be distributed to all Republican County Chairs and SREC members in Texas.