WHEREAS, since 2020, the Republican Party of Texas Rule 32(a) has allowed the SREC to specify a standard format and method of submission for the lists, resolutions, and other records from the 2024 County and Senatorial District conventions; and
WHEREAS, accurately processing the large volume of data collected from all the Texas conventions – 266 County and Senatorial Conventions in 2022 – is a monumental task which must be completed by volunteers before State Convention Committees convene; and
WHEREAS, the entry of documents that are not entirely in digital format with selectable text is needlessly time-consuming for staff and volunteers, creates great potential for errors and omissions, and delays both convention planning and the work of the State Convention Committees; and
WHEREAS, implementing a uniform digital format would greatly facilitate and expedite the many days of work required of the limited number of qualified and willing volunteers of the Republican Party of Texas and the State Convention Committees; now
THEREFORE, BE IT RESOLVED that pursuant to RPT Rule No. 32(a), the SREC authorizes the SREC Special Committee on Convention Planning and RPT staff to specify a standard format and method of submission for all reports and exhibits originating from the 2024 County and Senatorial District conventions; and
BE IT FURTHER RESOLVED that the SREC requests that RPT staff work with the County and Senatorial District Temporary and Permanent Convention Chairs to require them to submit their reports using the specified format within the required deadlines; and
BE IT FURTHER RESOLVED that the SREC commits to work with RPT staff to help educate County and Senatorial District Convention Chairs about the specified formats, and offer to assist the Convention Chairs with compliance, if necessary; and
BE IT FURTHER RESOLVED that documents explaining the resulting approved formats and methods be distributed to all Republican County Chairs and SREC members in Texas.